Agenda

Daily Ops KPI Huddle Agenda (15-minute)

A reproducible, time‑boxed 15‑minute huddle with a short script, defined roles, escalation rules, a preformatted KPI data card, and an interactive form to capture the KPI snapshot, top 3 issues, containment or actions, and escalations so teams can record, follow up, and track progress.

Interactive Tool

Daily Ops KPI Huddle (15-minute)

Purpose

This 15‑minute huddle keeps shift teams focused on the critical metrics that drive performance: OEE, downtime, and quality. Use the timebox, roles, and preformatted data card to surface problems, assign owners, confirm containment, and decide if escalation is required.

Timebox & Flow

  • Quick safety moment — 30s
  • KPI snapshot — 2 min (OEE, downtime minutes, quality escapes)
  • Top 3 issues review — 8 min (each issue: owner, containment, next action)
  • Escalations — 2.5 min
  • Quick coaching note — 1 min

Roles

  • Facilitator: keeps the huddle on time, calls the data, and assigns actions.
  • Data Lead: reads the KPI card or enters metrics into the form.
  • Scribe: records owners, containment, and actions in the form for follow up.

Escalation Rule (quick)

If a stop‑work condition, safety hazard, or >15 minutes unplanned downtime without containment exists, escalate immediately to Maintenance or the Duty Manager. For recurring quality escapes or OEE loss >5% vs standard for the shift, escalate to the line supervisor and Quality within the same shift.

Preformatted KPI Data Card (use this for the KPI snapshot)

Shift: ______  Date: ______
OEE: ___%   Downtime (min): ___   Quality escapes (#): ___
Top 3 Losses: 1) ______  2) ______  3) ______
YYYY-MM-DD or use local date format
Select the current shift
Person who reads/enters KPI card
One short observation or reminder relevant to the shift
Enter current OEE percent for the shift
Total unplanned downtime minutes in the shift
Number of defects that escaped to the next operation or customer
List the top 3 issues in one line each: '1) issue - primary impact'
Describe the issue briefly (what happened)
Person or role responsible for next action
Immediate steps taken to limit impact
Format: Owner - Action - Due (e.g., John - replace bearing - by 14:00)
Select Yes if the issue needs to be escalated beyond the shift
Brief reason for escalation
A short operational or safety coaching point for the team
List actions so they are clear for follow-up
When will the owner report back or when is the next check?
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