Checklist

Remote Meeting Equity Checklist (Facilitator)

A practical, savable facilitator checklist to plan, run, and follow up on remote meetings so distributed participants are included, accessible, and heard.

Interactive Tool

Remote Meeting Equity Checklist (Facilitator)

Use this checklist before, during, and after meetings to make virtual gatherings inclusive, accessible, and fair for distributed teams. Save responses to build organizational memory, track improvements, and share accessible outcomes with participants.

Short descriptive title
Include timezone (e.g., 2026-09-01 10:00 EDT). If recurring, note the pattern.
Name of the lead facilitator or organizer
Did you arrange timing or rotate meeting times to share burden across timezones?
Select items included in the invite
Select accessibility supports provided
Did you offer a short AV check or explicit instructions for joining and troubleshooting?
Assign roles before the meeting to support equity
Select norms you communicated to encourage inclusive participation
Choose the protocol you'll use to make decisions
Select what applies
If yes, did you prepare facilitators and include instructions to support remote participants?
Did you end with a summary of decisions, actions, owners, and deadlines?
Select planned follow-up items
Rate how equitable the meeting was from 1 (not equitable) to 5 (highly equitable)
1.0 10.0
Capture observations, issues encountered, and ideas to improve future meetings
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