AI Collaboration Risk & Readiness Assessment

Team / Unit

Name of the team or organizational unit completing this assessment

Date

YYYY-MM-DD or descriptive date

Assessor

Person completing the assessment

Are data privacy and access controls defined for AI collaboration tools?

Consider data minimization, consent, encryption, and access control.

Yes — documented and enforced

Partially — documented but gaps exist

No — not defined

Not applicable

Data privacy risk (1=low,5=high)

Judge the current risk given existing controls.

1.0 10.0

Suggested mitigations (select any)

Encrypt sensitive data in transit and at rest

Enforce role-based access and least privilege

Pseudonymize or minimize personal data used by models

Set clear retention and deletion policies

Assess third-party vendors for privacy compliance

Is there a clear attribution and provenance policy for AI-generated content?

Who owns outputs, how are AI sources referenced, and how is human contribution recorded?

Yes — documented and applied

Partially — unclear in some contexts

No — no policy

Not applicable

Suggested attribution actions

Require model and prompt metadata in outputs

Maintain provenance logs for decisions

Document human reviewers and decision-makers

Are bias detection and fairness checks in place for AI-assisted outputs?

Includes dataset reviews, model audits, and output sampling.

Yes — routine audits and checks

Partial — ad hoc checks

No — not performed

Not applicable

Bias / fairness risk (1=low,5=high)

1.0 10.0

Suggested bias mitigations

Maintain dataset inventory and lineage

Run standardized bias and fairness tests

Use diverse human reviewers for sensitive outputs

Apply explainability tools where feasible

Is human-in-the-loop review defined for critical decisions and outputs?

Define when a human must review before action, and who is accountable.

Yes — documented escalation and sign-off

Partial — some processes have review

No — outputs used without human review

Not applicable

Describe escalation paths or human review workflows

List roles, SLAs, and example triggers for escalation.

Are role boundaries and responsibilities defined for AI use (operators, reviewers, owners)?

Clarify who can run models, authorize outputs, and accept risks.

Yes — roles and responsibilities documented

Partial — some roles unclear

No — role boundaries not defined

Not applicable

Available training and governance supports

Policy and awareness training for users

Practical training for operators and reviewers

Incident response and reporting training

Bias and ethics workshops for teams

Are monitoring metrics and thresholds defined for AI collaboration (accuracy, hallucinations, usage, access logs)?

Define which KPIs are monitored and how frequently.

Yes — metrics and thresholds documented

Partial — few metrics defined

No — monitoring not defined

Not applicable

List monitoring metrics, dashboards, or alerts currently used

Include links to dashboards if available.

Are technical security controls appropriate for AI tooling in place (authentication, segmentation, logging)?

Consider API keys, network controls, secrets management.

Yes — controls in place and reviewed

Partial — some controls missing

No — controls absent

Not applicable

Suggested security mitigations

Use secure secrets management for API keys

Segment environments and apply least privilege

Patch and update integration components

Regular access and key-rotation audits

Have legal and compliance reviews been completed for AI collaboration use-cases?

Includes data protection, IP, export controls, and contractual obligations.

Yes — legal review completed

Partial — some reviews pending

No — no legal review

Not applicable

Overall readiness (1=low,5=high)

Final subjective judgment of readiness to rely on AI-assisted collaboration.

1.0 10.0

Top priority actions (list up to 3 with owner and target date)

Make items concrete: action, owner, target date.

Evidence links and references

Policies, inventories, logs, dashboards, or artifacts referenced.

Additional notes or comments

Anything else the assessor wants to capture.

You can explore this tool now. Sign in or create an account to save your responses and return to them later.

Make this tool part of your work

Save a personal copy, bring it to your team, or tailor the questions and workflow to fit what you are hungry to improve.

Member customization and team collaboration are coming soon.

AI Collaboration Risk & Readiness Assessment

AI Collaboration Risk & Readiness Assessment

Purpose

How to use

Discussion

Services

Explore

Contact