Checklist

Remote Meeting Accessibility & Facilitation Checklist

A practical, interactive checklist facilitators can use before, during, and after remote meetings to make sessions efficient, equitable, and accessible for distributed participants.

Interactive Tool

Remote Meeting Accessibility & Facilitation Checklist

Use this checklist before, during, and after remote meetings to make them efficient, inclusive, and accessible for all participants. Check each item and add notes where helpful. Save responses to build team habits and track improvements.

Optional. Enter the meeting name or topic.
Optional. Use local timezone or ISO format.
Who is responsible for accessibility accommodations?
Live captions, AI captions, or a live transcription service are enabled.
Include alt text on slide images and describe complex visuals out loud.
Provide formats like tagged PDFs, HTML, or editable DOCX where possible.
Shorten sessions, add breaks or schedule pauses for longer meetings.
Include outcomes, time allocations, and how participants can contribute.
Offer contact info and process for accommodation requests.
Use hand-raise features, a queue, or facilitator-managed turns.
Assign a co-facilitator to monitor chat and surface questions.
Plan and provide interpreters for participants who request them.
Share recordings and transcripts in accessible formats and indicate availability.
Verbally describe content shown on screen or in slides.
Use descriptive file names and accessible formats; ensure participants can open files.
Prefer sans-serif fonts, 18–24pt minimum, and high-contrast color schemes.
Designate who facilitates, tracks time, and captures notes or action items.
Share quick troubleshooting steps and who to contact during the meeting.
Summaries should include decisions, owners, and deadlines; share in text and other formats.
Rate the meeting's accessibility from 1 (poor) to 5 (excellent).
Record observations, accommodation requests, or improvements to apply next time.
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