Checklist

Remote & Hybrid Meeting Equity Checklist

An actionable, interactive checklist facilitators and meeting owners can use before, during, and after remote or hybrid meetings to keep participation equitable, accessible, and efficient. Records can be saved to track experiments and improvements over time.

Interactive Tool

Remote & Hybrid Meeting Equity Checklist

Use this checklist before, during, and after meetings to reduce bias toward co-located attendees, improve participation from remote contributors, and capture small experiments to test over time. Facilitators or meeting owners can complete this form and save a copy for follow-up and continuous improvement.

How to use: complete the pre-meeting items before sending invites; use the during-meeting items as a quick facilitator reference; complete the post-meeting reflection to capture lessons and actions.

Enter date (YYYY-MM-DD) or descriptive date. Helpful for tracking experiments over time.
Short title to identify this meeting or series.
If no, ask the meeting owner to complete or co-complete this checklist.
Prefer a remote co‑facilitator or designated timekeeper to ensure remote voices are heard.
Share outcomes, decisions needed, and time allocations. When shared earlier, remote members can contribute asynchronously.
Number of hours the agenda and materials were shared before the meeting.
Select which asynchronous paths were provided.
Select measures you provided or planned.
If not possible, consider rotating times across recurring meetings.
Helps set expectations without shaming or policing participants.
Structured formats reduce domination by louder voices and favor remote inclusion.
E.g., agenda item 2: 60s rapid updates clockwise; item 3: volunteer discussion then hand-raise.
Select available backups to keep remote people connected.
Tick when all pre-meeting items are confirmed.
Short prompts you’ll use to invite remote input (e.g., ‘We’ll pause for remote comments now’).
1 = strongly favored co-located; 5 = remote and co-located equally enabled
1.0 10.0
Assign owners and due dates in shared notes.
What changed? What seemed to help or hinder remote participation?
Concrete next steps (e.g., always assign remote co‑facilitator; provide captions by default).
Anything else to capture about inclusion, accessibility, or logistics.
Who completed this checklist? Useful for follow-up.
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