Maintenance Planning Calendar & Work Prioritization Template

This interactive worksheet helps your team plan a weekly maintenance calendar, score and prioritize work consistently, track critical spare parts lead times, and keep a short playbook for handling late parts. Use it during weekly planning huddles to reduce firefighting and keep preventive work on schedule.

How to use this form

• Enter up to six priority tasks for the week. For each task, score four factors (safety, production impact, cost, risk) on a 0–5 scale. Higher totals indicate higher priority—add the four scores to produce a simple priority number.
• Record parts needed and lead times so planners recognize long-lead items early.
• Use the long-term schedule area to capture recurring preventive tasks and their planned months.

Short playbook: Handling late parts

1. Confirm the impact: determine whether the work can be rescheduled, partially completed, or substituted with a temporary fix.
2. Check alternatives: identify on-hand substitutes, alternative suppliers, or cross-site inventory.
3. Escalate by priority: escalate procurement or production schedule changes only for tasks with the highest priority scores (safety and customer-impact first).
4. Split work: perform non-dependent parts of the job to reduce downtime while awaiting parts.
5. Document decisions: record changes, owners, and expected resolution dates in this form so the team learns for next time.