Checklist

Preventive maintenance checklist & spare parts planner

An interactive, saveable checklist for routine PM tasks (daily/weekly/monthly) across common kitchen equipment, plus a practical spare-parts planner with criticality, lead times, reorder points, and emergency escalation contacts.

Interactive Tool

Preventive maintenance checklist & spare parts planner

Use this checklist to record routine preventive maintenance for critical kitchen equipment, capture key spare parts and their criticality, and note actions or escalations. Save each completed checklist so your team can track compliance, spot recurring failures, and plan spares. Adjust frequency and spare lists for your location.

How to use

  • Pick the equipment and frequency for this entry.
  • Answer each check as Yes / No / N/A and add short notes for anomalies.
  • List up to four critical spare parts (add more by editing the template or combining entries).
  • Use the Action Items field to assign follow-ups and the escalation contacts for urgent repairs.
Enter date (YYYY-MM-DD).
e.g., Main Kitchen, Line 1, Bar area.
Name or initials of the team member who completed the checks.
Select the primary equipment this checklist covers.
How often this checklist applies.
Remove racks, clean debris and build-up.
Check for cracks, gaps, or sealing problems.
Verify set vs actual temps with a probe thermometer.
Record oil condition if not changed.
Look for warping, loose handles, or buildup.
Check both ambient and product temperatures.
Dirty coils reduce efficiency and increase failure risk.
Check seals and replace if leaking.
Check for blockages and limescale.
Ensure concentrations meet your SOPs.
Clogged filters increase fire risk and reduce airflow.
Record if pump-out or service required.
Motors, hinges, chains as applicable.
Verify guards, emergency stop functions, and signage.
Describe any additional checks performed and observations.
Record follow-up repairs, parts to order, or adjustments. Include owner and due date.
Select Yes if the equipment must be taken out of service or needs urgent attention.
Primary emergency contact (internal or external).
Phone number with country code if required.
e.g., Maintenance Lead, HVAC Contractor.
Secondary contact.
Secondary phone number.
List the most critical spare(s) first.
High = failure will stop service immediately.
Typical supplier lead time in calendar days.
Order when inventory falls to this level.
If known, enter the planned next date (YYYY-MM-DD).
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