Checklist

Preventive Maintenance Calendar & Daily/Weekly Checklists

Interactive, ownable preventive maintenance checklist and small equipment calendar that helps teams record daily/weekly checks, schedule the next maintenance, capture spare-parts needs, and store vendor contact and issue details.

Interactive Tool

Preventive Maintenance Checklist

Preventive Maintenance Calendar & Checklists

Use this checklist to record routine checks, schedule the next maintenance, and capture spare parts and vendor details for common kitchen equipment. Suggested intervals (typical): Walk-in cooler / refrigerator: daily checks with monthly gasket inspection; Fryer: daily drain/filter check and weekly boil-out; Convection oven / grill: daily surface clean and monthly calibration; Dishwasher: daily rinse and weekly filter clean; Ice machine: weekly cleaning and monthly sanitization; Exhaust / HVAC: weekly visual, quarterly deep clean. Adapt these to your equipment manuals and vendor recommendations.

Spare parts guidance: keep at least one commonly failing part for critical assets (gaskets, thermostats, belts, filters, igniters). When a checklist flags a problem, use the vendor contact template below to request service quickly and record actions for follow-up.

Choose the piece of equipment this checklist applies to.
Where the equipment is located (kitchen zone, line, or address).
Choose the regular maintenance cadence.
Optional: specify the interval in days used by your calendar or CMMS.
Enter next scheduled maintenance date (YYYY-MM-DD) or note days until due.
Select checks completed or items inspected.
Mark yes if you discovered a defect, leak, abnormal noise, or performance issue.
Briefly describe what you observed and any immediate measures taken (e.g., taken out of service, reduced load, temp setpoint adjusted).
How critical is this equipment to service continuity?
1.0 10.0
Estimate potential downtime if the issue leads to failure. Helps prioritize parts and response.
Select parts you recommend stocking for this equipment.
List part numbers, preferred suppliers, or where spares are stored.
Vendor name for repairs or warranty service.
Phone number for emergency contact.
Vendor email address.
Use or adapt this template when contacting the vendor: 'Equipment: [Equipment] at [Location] is showing [brief issue]. Immediate assistance requested. Criticality: [1-5]. Please advise earliest availability. Contact: [your name / phone].'
Anything else to record (parts ordered, next steps, who was notified).
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